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Committee Roles and Responsibilities...

Executive Committee

  • PRESIDENT

  • Provides overall leadership and strategic direction for the club.

  • Chairs committee meetings and ensures effective governance.

  • Acts as the main spokesperson and representative of the club.

  • Oversees adherence to policies, constitutions, and regulatory requirements.

  • Supports other committee members and resolves disputes or issues.

  • Ensures long-term planning, sustainability, and growth.

  • VICE PRESIDENT

  • Assists the President in all duties and stands in when the President is unavailable.

  • Oversees specific portfolios or projects as delegated.

  • Provides leadership support across club operations.

  • Helps maintain communication between subcommittees and the executive.

  • TREASURER

  • Manages all club finances, banking, and budgets.

  • Prepares financial statements, reports, and annual budgets.

  • Processes payments, invoices, and reconciliations.

  • Ensures financial compliance and transparent record-keeping.

  • Advises the committee on financial risks, spending, and sustainability.

  • Coordinates audits and works with accountants where required.

  • SECRETARY

  • Manages all club correspondence, records, and official documentation.

  • Organises meetings, prepares agendas, takes minutes, and distributes them.

  • Maintains up-to-date membership records and legal compliance documents.

  • Liaises with governing bodies (e.g., MNSW), councils, and external organisations.

  • Ensures all reporting obligations are met.​

Operational Committee

  • CANTEEN COORDINATOR

  • Oversees the operation of the club canteen during race days and practice days.

  • Manages stock ordering, supplier relations, and inventory control.

  • Creates menus, pricing, and ensures compliance with food safety standards.

  • Rosters and supervises volunteers or staff.

  • Manages cash handling, EFTPOS, and end-of-day reconciliation.

  • Ensures canteen equipment is maintained, clean, and functional.

  • Reports profits and issues to the Treasurer and Committee.

  • RACING COORDINATOR

  • Plans and manages all race events, club days, and championship rounds.

  • Coordinates with MNSW/Motorcycling Australia for permits, officials, and compliance.

  • Prepares supplementary regulations, event schedules, and entry systems (Ridernet etc.).

  • Organises track officials, marshals, first aid, scrutineering, and timing staff.

  • Ensures race formats, classes, and rider groupings are correctly structured.

  • Manages rider sign-on, transponders, scoring, and results processing.

  • Conducts riders’ briefings and communicates updates to competitors.

  • Oversees safety zones, track inspections, and event pack-down.

  • Provides post-event reports to the committee.

  • GENERAL COMMITTEE

  • Assist with decision-making and vote on motions.

  • Support operational tasks, events, and working bees.

  • Represent the views of club members.

  • Take on specific roles or sub-committee responsibilities when needed.

  • Provide oversight and accountability across club functions.

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